When registering for an event, workshop, conference, forum or any other activity organised by the European Healthcare Distribution Association (GIRP), delegates and speakers agree to the following terms and conditions:
The event badge and the participants list will show details such as name, company or organisation provided by you on your registration form. If you would like to change or correct any of this information, please request the modifications at least two weeks prior to the event by email to email@example.com. The list of participants will be made available on the GIRP smartphone application to all delegates before the event and may also be included in the event documentation.
With your registration you accept that GIRP may freely use any photographs taken during the course of the conference/event on its website, social media or in other publications.
If you are a speaker, please notify GIRP in writing if you do not wish us to share your presentation with the delegates by email and/or on the GIRP website after the event.
Registrations must be submitted 4 weeks prior to the event.
Upon receipt of your online form, your registration confirmation will be sent automatically by email to the email address provided in the registration form. Please note that this e-mail address can also be used for the distribution of any event material and information (programme update, event brochures, etc.).
If a person is registering on behalf of a delegate, it is the responsibility of that person to notify the delegate of the terms and conditions to which they will be agreeing on behalf of the delegate. His/her responsibility also includes providing full information on the delegate’s contact details and duration of his/her stay.
Delegates may notify the organisers of any food allergies or other dietary requirements on the registration form. If organisers have not received any written information from the delegates in advance, organisers cannot be liable for any harmful consequences.
3. Travel and Accommodation
Travel and accommodation are the delegates’ own responsibility. GIRP takes no responsibility for your travel and accommodation arrangements; therefore, please book as soon as possible.
The official language of all GIRP events is English. GIRP organises interpretation for other languages in cases where a minimum of 10 delegates has requested interpretation needs on their the registration form.
5. Fees and Payments
Payment to attend the event must be made prior to the beginning of the event, unless otherwise agreed with GIRP (in writing). Payment is to be made by International Bank Transfer or PayPal. If an international bank transfer is made within the week preceding the conference, proof of payment must be brought along and presented at the Registration Desk. If delegates arrive without any proof of payment, attendance will be denied.
6. Cancellation Policy
All cancellation must be received at least four weeks prior to the start of the event. For paying events we will charge an administration fee of 200 €.
Substitutions are welcome at no extra charge, as long as GIRP receives the replacement delegates' complete registration details one week prior to the event.
For reasons beyond the control of the organisers, the date, venue, timing and content of the programme (including speakers) may be altered without prior notice. The organisers regret that they cannot accept liability for losses incurred by attendees under these circumstances.
The organisers reserve the right to cancel the event at any time without liability. In these circumstances, delegates will be given the opportunity to attend the event on an alternate date, or a full refund.
GIRP reserves the right to modify the Event Terms & Conditions without notice.